Learn to make great online meeting presentations.
With the increase in popularity of web conferencing, PowerPoint presentations have become even more common. They go hand in hand with web conferencing, as they make for easy visuals that help to get to the point of the meeting. Or do they? Anyone can put a slideshow together, but not everyone can make it interesting, engaging and relevant. In fact, many slide presentations actually take away from the web conference as they are distracting and poorly done. While putting a good presentation together does take time and practice, it’s possible to learn a few tricks that will make your presentations much better – even if you’re a PowerPoint novice.
If you want to host a web conference, and you’re planning on using slides as your visual, read the tips below that will show you how to improve your PowerPoint presentation.
1. Use an easy to read template
Even if white font on a light blue background might look good, don’t forget that it’s incredibly difficult to read. Go for a simple and elegant background that will not distract from the content of your presentation. Choose a font color that contrasts with the background (like white on black, or navy blue on white). Use a font that is easy to read, and large enough not to make your web conference participants squint to read. Often, a bold font is easier to read, so opt for that if you think that is the case with your presentation.
2. Use bullet points
Very little is more annoying in a web conference than a presentation that has whole sentences instead of bullet points. When that happens, the participants are usually trying to read the slide and listen to the speaker at the same time, and neither is done successfully. Bullet points will help you highlight the main ideas, leaving enough time for your conference participants to follow what you have to say. However, keep in mind that for the bullet points to work, they still need to make sense even when they are not being explained by the speaker.
3. Make your graphs easy to understand
The entire point of a graph is to make a quick and easy visual representation of a data set. You can check whether this is the case with your graphs easily. Just ask yourself: ‘do I need to explain this graph?’ If the answer is yes, then it’s not easy enough to understand. Keep in mind that you will probably have to share your presentation before or after your web conference, and everything you put in it (including graphs) need to make perfect sense to your participants without you having to explain it. Also, meeting attendees have other preoccupations in their minds, which result in short attention spans. They will not want to spend any significant portion of the meeting just trying to figure out what a graph is trying to show.
4. One point for a slide
Often, presenters try to put as much as they can into a slide, making their presentations confusing and hard to follow. A good presentation, however, has slides that convey a single point at a time. Firstly, this will make it easy to display the slide, and then soon change it to the next one thereby keeping your presentation moving. It will also make your presentation clean, organized, and easy to follow by your participants.
5. Use relevant visuals
Pictures and graphs help you make your presentation look polished, and help establish a visual connection with your bullet points. If it helps you get your point across, you can even embed a video into a slide. But remember to never use a visual just for the sake of having a visual, make sure that it is relevant to what you have to say. Check that that images are properly sized – don’t stretch them out to the point where they appear pixelated. Keep in mind that images that are poorly chosen will distract your web conferencing participants from your presentation. Not to mention the fact that they can make your presentation seem unprofessional and poorly done.
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